Simplifying ERP Security and the Importance of Segregation of Duties

What is ERP Security? 

 

The number of security threats to businesses has increased massively in the last few years, resulting in the need for security roles to evolve to address this growing concern. Whereas before companies just needed to secure data, now, they also need to manage information. This is where simplifying your Enterprise Resource Planning (ERP) security and compliance strategy comes into play. 

 

ERP security is the integrated management of primary business processes. This is done mostly in real-time and mediated by software and technology. ERP systems are normally locally based, but have been steadily shifting to cloud-based. This is mostly due to information being readily available from any location with internet access. 

 

What are the Five Security Categories? 

 

There are five security categories that most security professionals fall into: 

 

  1. Those who do not want to know
  2. Those who do not know what to do
  3. Those who do not have the time
  4. Those who do not care enough
  5. Those who know and acknowledge that they need to do something about their ERP 

 

If you fall under the first four, then it’s time for you to take action and learn how you can simplify your processes when it comes to security and compliance strategy. The good thing is that these days, it’s easier, faster, and considerably less expensive than it used to be. In other words, there’s no reason why you can’t commit to the simplification of your ERP. 

 

Why should you simplify?

 

Simplifying  ERP security is important because companies depend on these security systems to safely operate everything from processing sales orders, purchase orders, accounting, warehousing, logistics, and much more depending on what industry the business belongs to. 

 

When you simplify your ERP, you can easily monitor your users that are actively performing activities and producing vast amounts of data every day. This makes it easier to identify unusual activities being committed by an employee. 

 

If you have the proper software in place, it can be taught to learn each employee’s regular behavior so much so that when an employee deviates, the software can send an alert to notify the right persons about the irregular actions. Having software makes this more manageable because it’s nearly impossible to monitor all of the activities of your users manually. 

 

Another way that you can monitor potentially fraudulent behavior is via behavior-based profiling. This is an intelligent summary of the business activities that an employee is expected to perform in a given application. When an employee deviates from the standard behavior, it’s easier to spot and check for potentially fraudulent behavior. 

 

How Segregation of Duties (SoD) helps ERP?

 

Segregation of Duties is the concept of having more than one person required to complete a task. In businesses, the separation by sharing of more than one individual in one single task is an internal control intended to prevent fraud and error. The concept is addressed in technical systems and information technology.

 

Implementing an SoD is very important. It allows you to quickly identify conflicts and violations as well as provide an answer within a matter of minutes when issues arise. This will allow auditors and security managers to implement an SoD process and enforce this process to multiple applications simultaneously. 

 

Securing data is never an easy task but if you have the right systems in place, use the right processes to save time but ensure accuracy of data, and implement the correct automation, you can focus your energy on other things to help run your business smoothly. If you are in security or someone responsible for GRC or SAM, Connor can help simplify your workload and responsibilities while adding value to your business in less than 10 days. 

 

Book a consultation with us by contacting info@connor-consulting.com and let us help you simplify your security and compliance strategy.